How to Write an Effective IT Project Manager Cover Letter

How to Write an Effective IT Project Manager Cover Letter



When it’s time to move on to the next job, remember your cover letter doesn’t have to be a boring document. It is your first chance to stand out from the crowd. Make the most of it. That is, if you know how to write an IT project manager cover letter. Get expert advice on how to write a cover letter to support your project manager job application in the field of information technology and see a variety of cover letter samples. A great IT project manager cover letter is your first chance to make a strong impression on a recruiter or hiring manager. Here’s how to write a winning cover letter for IT project manager jobs with examples, to impact that crucial first impression.

1. Research and Personalization: The Foundation of an Effective IT Project Manager Cover Letter

Researching the company and understanding what they are looking for in a candidate may seem tedious but tailoring your cover letter will set you apart from other candidates. Employers want to see that you are genuinely interested in the position and organization.

For example, say you are willing to work for an IT company whose mission is to provide the highest quality of customer service with a sense of warmth, friendliness, individual pride, and good company spirit. To tailor your cover letter for this job application, try starting your cover letter with something like, “ABC Limited is known for its customer service and its commitment to its employees. The first thing that pops into my head when I think about your company is the spirit of warmth, friendliness, and camaraderie.” So, what would make a candidate a great fit for this leading IT company is the ability to deliver exceptional customer service and always with a smile on face and the ability to work well in a team atmosphere.

f you are looking for a project manager position, your resume should be tailored to fit the job description of the job application you are applying to. If you are applying to a project manager position at a contract based company, then you should prioritize your project section. If you are applying for an IT project manager position with a tech company, you might want to include your experiences such as, led a team of six person who built the next generation online banking platform for ABC Bank Limited.

“Based on my research, your company recently launched a groundbreaking software solution that revolutionized the industry.” You can use this type of information in your IT Project Manager cover letter in the introduction, showing your excitement about the company’s innovative projects and your experience leading similar projects.

2. Engaging Introduction: Captivate the Reader from the Start

The opening paragraph of your cover letter sets the tone for the rest of the document and should grab the reader’s attention from the outset. Avoid cliches and generic statements but instead craft a compelling introduction that piques the reader’s interest.

The first paragraph of your cover letter is the most important because it helps the employer see attention. It must be something to make them remember your letter. Why should an employer who sees hundreds even thousands of cover letters sometimes a day be interested in reading further? Instead of using worn out cliches, such as “I am a team player” or “I am a dedicated employee,” try to be more specific and thereby more memorable.


Dear [Hiring Manager’s Name],

I am writing to apply for the IT Project Manager position at [Company Name], as advertised on LinkedIn. As a project manager with a proven track record of successfully delivering complex IT projects and a passion for driving innovation, I am excited about the opportunity to contribute to your dynamic team. I am particularly drawn to [Company Name]’s reputation for pushing the boundaries of technology, as someone who thrives in fast-pace and loves a challenge.

3. Highlight Your Soft Skills: Showcase Your Ability to Lead and Communicate as a Project Manager

A technical background is always a plus point when filling a job application for an IT Project Manager role, but project management skills and relevant experience are far more important.

For those, a technical background will certainly really help, but it isn’t the most a consideration. The most important will be your project management career training and your project management-related experience. Think about strategy when you are submitting your IT project manager cover letter. Use your cover letter to tell stories that demonstrate gained skills and expertise in project management.

Here’s how to use your IT project manager cover letter to showcase skills and examples of the kind of work you have done that make you the right candidate for this role.


Effective communication is at the heart of successful project management, and I pride myself on my ability to build strong relationships with stakeholders at all levels. In my role at ABC Inc., I facilitated regular communication channels between cross-functional teams, ensuring alignment on project objectives and deadlines. As a result, we were able to proactively address issues and pivot as needed, ultimately delivering projects that exceeded client expectations.

4. Showcase Your Achievements and Skills: Demonstrate Your Values

The cover letter body is where you can explain more about your relevant experience, accomplishments and skills. Do not just restate the information in your IT project manager resume but provide specific examples that demonstrate your abilities. whenever possible, use metrics and specific results to demonstrate your accomplishments.


In my last position as an IT project manager at XYZ Limited, I was responsible for the successful implementation of a new ERP system that streamlined company business processes from development to job placement that also reduced operational cost by 15%. Through my exceptional planning and management abilities, while working with all departmental stakeholders, I completed the project two weeks ahead of time and limited cost overruns to just 2%. As such, I was recognized for being a strategic leader as well as for my attention to detail in the company’s monthly newsletter.

5. Express Enthusiasm and Confidence in your IT Project Manager Cover Letter

Close out with a powerful conclusion. Let your energy and thrill for what you just told the reader about come through in this paragraph. Do not mention again what you wrote as that’s unnecessary. Repeat the key adjectives using your own words. Review your expertise that you would like to remind your recruiter about. Take out any of the examples or specifics you used before and interpret them in your own words. Be confident on that what you’ve written. Just concentrate on the words and expression in your cover letter. In the final paragraph of your cover letter, you have to finally restate your enthusiasm for the job and your belief that you are a strong fit. A good closing paragraph involves no more than two or three sentences. Take a look at the following closing paragraph example:


I am genuinely interested in the position and the opportunity of joining as an IT Project Manager at [Company Name]. I am excited at the prospect of working for such a high level reputable company as [Company Name] and I am confident that my skills, experience and passion for innovation will make me a perfect fit for the role. Thank you for considering my application. I would love the opportunity to interview with your reputable organization and look forward to the prospect of working together.

6. Proofread and Edit to ensure a Flawless Final Cover Letter

Proofreading and editing is a vital process that has to be undergone before submitting your final masterpiece. It is very difficult to write a cover letter without errors in grammar or formatting things. So proofreading ensures that your work is free from any error. It is also very important to scrutinize whether your cover letter has any misspelling error or grammatical error. Even a single error can lead to contradiction of what has already been said. It is the job of the Project Manager in the field of Information Technology, and this makes it important that you submit your job application without any error. You should be very informative in own topic. Do not make it generalized. Your cover letter should be consistent. All words have to be very clear and must not be any confusion or vague.

  • Spelling and grammar: Use spell check, but don’t rely on it entirely. Use it as a tool, but not as a final decision. Proofread your words by reading them over.
  • Consistency: Ensure that the formatting, font and style are consistent throughout the document.
  • Clarity: Check the quality of your sentences. Check to make sure sentences are clear, concise, and free of jargon.
  • Tone: Try to remain neutral and somehow professional. No slang or overly casual speech.

Conclusion: Final Words

In the competitive world of IT project management, employers often receive hundreds of applications for each job posting. In order to win themselves an interview, an IT project manager candidate needs to write a successfully appealing cover letter. Cover letter is the place where you can both communicate your intentions/current situation while at the same time demonstrate your research into the company and the position. But however, when it comes to actually write an IT project manager cover letter it takes some mastery in the field. You will need to dig up some sources of cover letters that have actually won people lot of jobs in the past decade. Always express enthusiasm and if you are not able to do so, don’t bother applying. Also, remember to infuse your language with words and phrases taken from the job posting.

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